how to write a thank you letter for recommendation

2 min read 18-01-2025

how to write a thank you letter for recommendation

Getting a letter of recommendation is a big deal. It shows someone believes in you enough to vouch for your skills and character. Showing your gratitude is essential—and a well-crafted thank-you note can make a positive lasting impression. This guide will show you how to write a thank you letter that truly expresses your appreciation.

Why Send a Thank You Letter?

A thank you note isn't just polite; it's strategic. It demonstrates:

Respect: You value their time and effort.
Professionalism: You understand the importance of proper etiquette.
Gratitude: You genuinely appreciate their support.
Follow-up: You stay in touch and keep them updated (optionally).

What to Include in Your Thank You Letter

Your thank you letter should be concise, sincere, and professional. Here's a structure to follow:

1. Address the Letter Properly

Start with a formal salutation:

"Dear [Professor/Mr./Ms./Dr. Last Name],"

Avoid overly casual greetings like "Hey" or "Hi."

2. Express Your Gratitude

Begin by directly thanking the recommender for their support. Mention the specific opportunity you're applying for (e.g., "graduate program at Stanford," "marketing internship at Google").

Example: "Thank you so much for writing a letter of recommendation in support of my application to the Master's program in Computer Science at Stanford University."

3. Briefly Remind Them of Your Connection

Gently remind them of your relationship and how you know each other. Don't assume they remember every detail.

Example: "As you know, I was a student in your Advanced Algorithms class during the Spring 2023 semester, and I particularly enjoyed our discussions on..."

4. Highlight Relevant Details (Optional)

If appropriate, you might briefly mention a specific project, skill, or quality you highlighted in your request for a recommendation. This shows you were thoughtful in your original request.

Example: "I'm confident that my experience leading the 'Project Phoenix' team, which we discussed, showcases my leadership and problem-solving skills, both of which are essential for success in this program."

5. Reiterate Your Appreciation and Offer an Update (Optional)

End by reiterating your gratitude and, if you're comfortable, offer a brief update on the application process (after the deadline has passed).

Example: "Thank you again for your time and support. I will keep you updated on my application status."

6. Close Professionally

Use a professional closing:

"Sincerely,"
"With gratitude,"
"Respectfully,"

Followed by your typed name.

Sample Thank You Letter

Here's an example of a well-written thank you letter:

Dear Professor Smith,

Thank you so much for writing a letter of recommendation in support of my application to the Master's program in Computer Science at Stanford University. As you know, I was a student in your Advanced Algorithms class during the Spring 2023 semester, and I particularly enjoyed our discussions on the applications of graph theory.

I'm confident that my experience leading the 'Project Phoenix' team, which we discussed, showcases my leadership and problem-solving skills, both of which are essential for success in this program.

Thank you again for your time and support. I will keep you updated on my application status.

Sincerely,

[Your Name]

Tips for Writing a Strong Thank You Note

Handwrite it (if possible): A handwritten note feels more personal.
Be specific: Avoid generic phrases.
Proofread carefully: Errors undermine your professionalism.
Send it promptly: Send the note within a week of submitting your application.
Use quality stationery: A nice card shows you care.

By following these guidelines, you can craft a thoughtful and effective thank you letter that strengthens your professional relationships and shows your appreciation for the support you've received. Remember, a little gratitude goes a long way.