how to send posters in the mail

3 min read 25-01-2025

Meta Description: Sending posters safely? Learn how to package and ship posters to prevent damage. This guide covers tube options, sturdy boxes, and cost-effective mailing methods to ensure your posters arrive in perfect condition. Get expert tips for mailing posters domestically and internationally!

Protecting Your Prints: Choosing the Right Packaging

Sending a poster through the mail requires more care than sending a letter. A crumpled or damaged poster is a frustrating experience for both sender and receiver. The key is choosing the right packaging. Here's a breakdown of your options:

Mailing Tubes: The Classic Choice

Mailing tubes are a popular and effective method for shipping posters. They protect the poster from bending and creasing. You can find tubes at most art supply stores, packaging stores, or online retailers. Choose a tube slightly larger than your poster to allow for a little breathing room. Consider using a tube made of sturdy cardboard or plastic for extra protection.

Sturdy Boxes: An Alternative for Larger or Multiple Posters

For larger posters or if you are sending multiple posters, a sturdy box is a better option. Choose a box made of thick cardboard to provide ample protection against damage. Make sure the box is slightly larger than the poster to prevent it from shifting during transit. You can even add extra cardboard inserts for extra security.

Essential Packing Materials: Beyond the Container

Regardless of whether you use a tube or box, you'll need these essential packing materials:

Bubble Wrap: This provides excellent cushioning and protection. Wrap your poster generously.
Tissue Paper: This can help to further protect the poster from scratches and moisture.
Packing Tape: Secure the tube or box tightly with strong packing tape to prevent it from opening during transit. Reinforce all seams.

Preparing Your Poster for Shipment: Step-by-Step Instructions

1. Protect the Surface: Before rolling or folding, consider placing acid-free tissue paper between the poster and any other material. This protects the poster from potential damage.

2. Rolling Your Poster (for tubes): Gently roll the poster from one end to the other, ensuring it is rolled tightly and evenly. Avoid sharp creases.

3. Inserting into the Tube/Box: Carefully place the rolled poster (or flat poster for a box) into the tube or box. Fill any extra space with bubble wrap and/or crumpled paper to prevent movement during transit.

4. Securing the Packaging: Secure the tube or box with packing tape, ensuring all seams and edges are well sealed. Add extra tape if necessary, especially if the package feels flimsy.

5. Adding a Label: Clearly label the package with the recipient's address and your return address.

Choosing the Right Shipping Method

The best shipping method depends on your budget and delivery time requirements.

USPS: Offers various shipping options, including Priority Mail and First-Class Package Service. Consider insurance for valuable posters.
UPS/FedEx: Provide faster shipping options, but generally at a higher cost than USPS. They also offer insurance.

Which is cheaper, mailing a tube or a box? Generally, mailing tubes are cheaper for single posters, especially smaller ones. Boxes become more cost-effective for larger posters or when sending multiple items.

International Shipping Considerations

Shipping posters internationally involves additional steps:

Customs Forms: You'll need to complete customs forms declaring the contents and value of the package. Incorrect paperwork can delay or prevent delivery.
International Shipping Services: Research international shipping services like USPS International Priority Mail or alternatives like DHL or FedEx. Be prepared for higher shipping costs.

Frequently Asked Questions (FAQs)

Q: How do I prevent creases in my poster when shipping? A: Use a sturdy tube and wrap the poster generously in bubble wrap before rolling.

Q: What is the best way to ship a large format poster? A: A large, sturdy box with ample padding is ideal for large posters. You might even need a custom-made box for oversized prints.

Q: Can I ship a poster in a flat envelope? A: Not recommended. A flat envelope offers minimal protection and will likely result in a damaged poster. A tube or box is always preferred.

Conclusion

Sending posters through the mail doesn't have to be stressful. By following these steps and choosing the right packaging and shipping method, you can ensure your valuable artwork arrives safely at its destination. Remember to prioritize protection against bending, creasing, and damage to maintain the quality of your prints. Happy shipping!