how to say looking forward to seeing you professionally

Daniel Parker

3 min read

·

15-01-2025

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Looking forward to connecting with someone professionally requires a nuanced approach. While a casual "Looking forward to seeing you!" works well with friends, professional settings call for more formal and context-appropriate phrasing. This guide provides various options for different communication styles and scenarios, ensuring your message is both polite and professional.

Email and Letter Closings: Formal Options

Email and letter closings offer a chance to express your enthusiasm while maintaining professionalism. Here are several options to consider:

Formal & Standard:

• "I look forward to our meeting." This is concise, professional, and suitable for most situations.
• "I look forward to speaking with you on [Date/Time]." Adds specificity and confirms the arrangement.
• "I look forward to discussing [Topic] further." Highlights the purpose of the meeting.
• "I look forward to our conversation." A versatile option for phone calls or in-person meetings.

Slightly Less Formal (but still professional):

• "I look forward to connecting with you." This is slightly warmer than the standard options.
• "I look forward to hearing from you soon." Appropriate when awaiting a response or further communication.
• "I look forward to collaborating with you on this project." Ideal for team projects and collaborations.

What to Avoid in Emails and Letters:

• Overly casual phrases like "See ya!" or "Catch you later." These are inappropriate for professional communication.
• Excessive exclamation points. While enthusiasm is good, too many exclamation points can appear unprofessional.
• Vague closings like "Thanks," or "Best," without explicitly mentioning looking forward to the next interaction.

In-Person Encounters: Professional Greetings and Farewells

In-person interactions call for verbal expressions that convey professionalism and enthusiasm.

During the meeting:

• "It's a pleasure to finally meet you." Ideal for first-time meetings.
• "I'm glad we could connect today." Simple and professional.
• "I appreciate you taking the time to meet with me." Shows gratitude for their time.

As you're leaving:

• "Thank you for your time today. I look forward to working with you." This expresses gratitude and future collaboration.
• "It was a pleasure meeting you. I look forward to our next meeting." Ideal if you're planning a follow-up.
• "I appreciate the opportunity to discuss [Topic]. I look forward to hearing from you." Highlights the topic and confirms next steps.

What to Avoid In-Person:

• Being overly familiar. Avoid using nicknames or informal language.
• Rambling. Keep your farewell brief and professional.
• Forgetting to express gratitude for their time.

How to Choose the Right Phrase: Considering Context

The best phrase depends on your relationship with the person and the context of the interaction. Consider these factors:

• Your relationship: Are you meeting for the first time, or is this an ongoing professional relationship?
• The communication method: Email, letter, or in-person?
• The purpose of the meeting: Is it a formal presentation, a casual brainstorming session, or a networking event?

By carefully choosing your words, you can ensure that your message is both professional and conveys your genuine enthusiasm for the upcoming interaction.

Examples in Context

Scenario 1: Email to schedule a meeting

Subject: Meeting to Discuss Project X

Dear [Name],

Thank you for your prompt response. I'd like to schedule a meeting to discuss Project X further. Would [Date and Time] work for you?

I look forward to our meeting and discussing the details.

Sincerely, [Your Name]

Scenario 2: In-person farewell after a job interview

"Thank you so much for your time today. I enjoyed learning more about the position and the team. I look forward to hearing from you soon regarding the next steps."

By adapting these examples to your specific context, you can confidently convey your eagerness to connect professionally while maintaining a polished image. Remember, clear and concise communication is always key in the professional world.