how to obtain a notary license in pa

Daniel Parker

3 min read

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18-01-2025

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Pennsylvania offers a straightforward process for becoming a notary public. This guide will walk you through each step, ensuring you have all the information you need to successfully obtain your notary license. Becoming a notary in PA is a valuable skill, offering opportunities for various professions and personal use.

Understanding Pennsylvania Notary Requirements

Before we dive into the application process, let's clarify the basic requirements to become a notary public in Pennsylvania:

• Residency: You must be a resident of Pennsylvania. This doesn't necessarily mean you're a lifelong resident, but you must currently live in the state.
• Age: You must be at least 18 years old.
• Citizenship: You must be a U.S. citizen.
• Felony Conviction: You cannot have been convicted of a felony. However, you may still qualify if you've completed parole or probation.
• Good Moral Character: You must be of good moral character. The state will verify this through background checks.

What You Can and Cannot Do as a Pennsylvania Notary

As a notary, you can officially witness signatures and administer oaths. This is crucial for legal documents requiring notarization, such as deeds, mortgages, and affidavits. However, you cannot offer legal advice. Your role is strictly limited to witnessing signatures and ensuring the signer's identity.

Step-by-Step Guide to Applying for a Pennsylvania Notary Commission

The application process is primarily online, simplifying the procedure considerably. Here’s a step-by-step guide:

Step 1: Complete the Application

Visit the Pennsylvania Department of State website and download the application for a notary commission. Fill out the form accurately and completely. Any errors could lead to delays or rejection.

Step 2: Gather Required Documents

You’ll need several documents to accompany your application:

• Proof of Identity: A copy of a valid Pennsylvania driver's license, state-issued ID card, or U.S. passport.
• Proof of Residency: A copy of a utility bill, bank statement, or other official document showing your current Pennsylvania address.
• Application Fee: The current fee is listed on the Department of State website and must be submitted with the application. Payment methods vary, so check the website for current options.

Step 3: Submit Your Application

Once you've completed the application and gathered all necessary documents, submit everything online through the Pennsylvania Department of State website. You may need to create an account first.

Step 4: Background Check and Commission

After submitting your application, the state will conduct a background check. This process takes time, so be patient. If approved, you'll receive your commission in the mail. This commission serves as your official notary license.

Step 5: Purchase a Notary Seal and Journal

Once commissioned, you're required by Pennsylvania law to purchase a notary seal and a notary journal. These are essential for fulfilling your duties as a notary. The seal should include your name and commission number. The journal must be bound and sequentially numbered.

Step 6: Ongoing Requirements

Your commission is valid for a specific period. Before the expiration date, you’ll need to renew your commission by following the procedures outlined on the Department of State's website. Keep accurate records of all notarizations in your journal.

Frequently Asked Questions (FAQs)

Q: How much does it cost to become a notary in Pennsylvania?

A: The application fee is detailed on the Pennsylvania Department of State website. Check the website for the most current fee information.

Q: How long does the application process take?

A: Processing time varies. Allow sufficient time for the background check and commission issuance.

Q: What happens if my application is rejected?

A: The Department of State will notify you of any rejection and explain the reason. You can then take steps to correct any issues and reapply.

Q: Can I notarize documents for family members?

A: Generally, yes, but there are exceptions. Review the Pennsylvania notary laws to ensure you are following all regulations.

This comprehensive guide provides a clear path to obtaining your Pennsylvania notary license. Remember to always consult the official Pennsylvania Department of State website for the most up-to-date information and regulations. Good luck with your application!