how to look up broker transaction history in mls

Daniel Parker

2 min read

·

16-01-2025

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Looking up broker transaction history in the Multiple Listing Service (MLS) isn't always straightforward, as access levels vary depending on your MLS system and your membership status. This guide will outline the general process and highlight common challenges. Remember, accessing MLS data requires proper authorization, and unauthorized access is a serious violation.

Understanding MLS Access Levels

Before diving into the specifics, it's crucial to understand that MLS access is tiered. Your ability to view broker transaction history will depend on your role:

• Real Estate Agents: Generally have access to transaction history related to their own listings and those of their brokerage. Access to other brokers' full transaction history is typically restricted.
• Broker Owners/Managers: Often have broader access, potentially including the transaction history of their agents and, in some systems, aggregated data about their brokerage's performance.
• Appraisers and other Professionals: Access varies greatly depending on their licensing and MLS affiliation. They might have limited access for specific purposes, often requiring specific authorization requests.
• Public: The public generally does not have direct access to MLS transaction history. This data is considered confidential and proprietary to MLS members.

Steps to Access Broker Transaction History (If Authorized)

The exact steps to view broker transaction history will vary greatly depending on your MLS system's software. However, here are some common approaches:

1. Log in to your MLS System: This will usually require a username and password provided by your MLS board.

2. Navigate to the Transaction History or Search Section: Many MLS systems have a dedicated section for searching transactions. Look for options like "Transaction History," "Closed Sales," or "Agent Performance."

3. Specify Your Search Criteria: This is where the specifics get tricky, as each system varies. Common search options include:

• Broker Name: Enter the broker's name or brokerage's name.
• Date Range: Specify a timeframe for your search to narrow the results.
• Property Type: Filter by residential, commercial, or other property types.
• Geographic Area: Search by city, zip code, or specific MLS area.

4. Review the Results: Once the search is complete, the system should display a list of transactions. The details provided can vary, but may include:

• Property Address: Location of the transaction.
• Sale Date: Closing date of the transaction.
• Sale Price: Amount the property sold for.
• Buyer/Seller Agents: Names of agents involved in the transaction.

5. (Important Note): Data Limitations Keep in mind that some data might be incomplete or redacted for privacy reasons. Not all transaction details are typically public, even within the MLS system.

Common Challenges and Solutions

• Lack of Access: If you lack access, contact your MLS administrator or your brokerage manager. They can explain your access level and help you obtain necessary permissions.
• System Differences: The exact steps and terminology will vary across MLS platforms. Consult your MLS's documentation or support team.
• Data Privacy: Remember to respect data privacy and avoid sharing sensitive information without authorization.

Alternatives to Direct MLS Access

If you don't have direct MLS access, there are alternative ways to gather information about a broker's transaction history, though this information will typically be less detailed:

• Public Records: County assessor's offices and similar public record repositories hold deed information, which can offer limited transaction data, such as the sale date and price.
• Broker Websites: Some brokers publicly showcase their recent successes on their websites or social media profiles.

Conclusion

Accessing broker transaction history in the MLS requires authorization and understanding your system. While the exact steps differ by MLS platform, the fundamental process involves logging in, utilizing a search function, and specifying search criteria. Always remember to respect data privacy and utilize only authorized access methods. Remember to check with your local MLS for specific guidelines and procedures.