how to get text records

3 min read 15-01-2025

Meta Description: Learn how to access and manage DNS TXT records for your domain. This guide covers methods for various platforms, including your registrar, cPanel, and command-line tools. We'll explain what TXT records are, why they're important (SPF, DKIM, DMARC, and more!), and provide step-by-step instructions for different scenarios. Master DNS TXT record management today!

What are DNS TXT Records?

DNS TXT records (Text records) store simple text strings associated with a domain name. While seemingly basic, they're crucial for various functionalities, including email authentication (SPF, DKIM, DMARC), website verification (for Google Search Console, etc.), and other security and identification purposes. Understanding how to access and modify them is essential for website and email administrators.

Why are DNS TXT Records Important?

TXT records aren't just for geeks! They are vital for:

Email Authentication (SPF, DKIM, DMARC): These protocols use TXT records to verify that emails sent on your behalf originate from authorized servers. This helps prevent email spoofing and improves deliverability, ensuring your emails reach the inbox instead of the spam folder. We'll explore these in more detail later.
Website Verification: Services like Google Search Console require TXT records to verify domain ownership. This allows you to access valuable website analytics and manage your site's presence in Google search results.
Third-Party Integrations: Some services use TXT records for authentication or configuration. For example, certain marketing or analytics platforms may require a TXT record to link your domain.

How to Find Your DNS TXT Records: A Step-by-Step Guide

The method for accessing your TXT records depends on where you manage your domain's DNS settings. Here are some common scenarios:

1. Accessing TXT Records Through Your Domain Registrar

Most domain registrars (like GoDaddy, Namecheap, Google Domains, etc.) provide a control panel where you can manage DNS records.

Log in: Access your registrar's account.
Find DNS Management: Look for options like "DNS Management," "Zone Editor," or "DNS Records."
Locate TXT Records: The interface will list your DNS records, including TXT records. You'll see the @ symbol or your domain name followed by the text value.

Example (GoDaddy): In GoDaddy, you typically navigate to your domain's settings, then find the "DNS" or "Manage DNS" section.

2. Accessing TXT Records via cPanel

If your hosting provider uses cPanel, you can manage your DNS records there.

Log in: Access your cPanel account.
Find Zone Editor: Look for the "Zone Editor" icon.
Select Your Domain: Choose your domain name.
View TXT Records: Your TXT records will be listed, showing the hostname and text value.

3. Accessing TXT Records Using Command-Line Tools (Advanced Users)

For advanced users familiar with the command line, tools like dig or nslookup can query DNS records.

Use dig: The command dig TXT yourdomain.com will display all TXT records for yourdomain.com.
Use nslookup: A similar command using nslookup can achieve the same result. Consult the documentation for specific syntax.

These command-line tools provide a more technical approach, suitable for users with DNS expertise.

Adding or Modifying DNS TXT Records

The process for adding or modifying TXT records varies slightly based on your control panel, but generally involves:

Access DNS Management: Follow the steps described above to access your DNS record management interface.
Add New Record: Click on "Add Record," "Add TXT Record," or a similar button.
Enter the Details: You'll need to specify:
- Hostname: This is usually @ for the root domain, or a subdomain like mail. or google.
- TXT Value: This is the actual text string you need to add (provided by Google Search Console, email authentication services, etc.).
Save Changes: Once you enter the details, save the changes. Propagation times vary, but it usually takes a few minutes to several hours for the changes to take effect worldwide.

Understanding SPF, DKIM, and DMARC

These three protocols are crucial for email authentication and significantly improve deliverability.

SPF (Sender Policy Framework): This TXT record specifies which mail servers are authorized to send emails on your behalf. It helps prevent email spoofing.

DKIM (DomainKeys Identified Mail): DKIM uses public-private key cryptography to digitally sign your emails. This verifies the email's authenticity. It also requires a TXT record.

DMARC (Domain-based Message Authentication, Reporting & Conformance): DMARC builds on SPF and DKIM. It provides instructions on how receiving mail servers should handle emails that fail SPF and/or DKIM checks (quarantine or reject). A DMARC TXT record is needed to implement this protocol.

Troubleshooting DNS TXT Record Issues

Propagation Time: Allow sufficient time (several hours) for DNS changes to propagate across the internet.
Correct Syntax: Double-check that the hostname and TXT value are entered correctly, including quotation marks if needed.
Registrar/Hosting Support: If you are still experiencing issues, contact your domain registrar or hosting provider's support team.

By understanding how to obtain and manage your DNS TXT records, you significantly improve your website's security and your email deliverability. Mastering this skill is a crucial step in maintaining a professional online presence.