how to document harassment at work

2 min read 19-01-2025

Workplace harassment is a serious issue, leaving lasting emotional and psychological scars. If you're experiencing harassment, it's crucial to document every incident thoroughly. This documentation can be vital if you decide to file a formal complaint or pursue legal action. This guide provides a step-by-step approach to effectively document workplace harassment.

Understanding Workplace Harassment

Before diving into documentation, let's clarify what constitutes workplace harassment. It encompasses any unwelcome conduct based on protected characteristics like race, religion, gender, sexual orientation, age, or disability. This can include verbal abuse, threats, intimidation, physical assault, or unwanted sexual advances. The key is that the behavior is unwelcome and creates a hostile work environment.

What to Document: A Detailed Checklist

Effective documentation requires a systematic approach. Here's what you should include:

1. Date, Time, and Location:

Specificity is key: Note the exact date, time, and location of each incident. Be precise – "Tuesday, October 24th, 2023, at 2:15 PM in the breakroom" is much better than "last Tuesday."

2. Description of the Incident:

Objective facts: Stick to factual descriptions of what happened. Avoid emotional language or opinions. For example, instead of "John screamed at me," write "John raised his voice and used aggressive language towards me, stating..."

3. People Involved:

Witnesses: List the names and contact information of anyone who witnessed the incident. If no one witnessed it, note that.

4. Evidence:

Gather everything: Collect any evidence such as emails, text messages, voicemails, or photographs. Save everything in a secure, separate location.

5. Your Reaction:

How did you feel? Briefly document your emotional response to the incident. This helps illustrate the impact of the harassment. For example, "I felt humiliated and scared after this incident."

How to Document Effectively: Practical Tips

Keep a journal: Regularly record incidents as soon as possible after they occur. Fresh details are more accurate.
Use a consistent format: Develop a consistent format for your entries to ensure organization and clarity. Consider using a table or template.
Be objective: Avoid emotional outbursts or accusations. Stick to the facts.
Multiple forms of documentation: Use a variety of methods—written journal, emails, texts—to create a comprehensive record.
Secure storage: Store your documentation securely, preferably in a password-protected electronic file or a locked physical file.

What to Do After Documenting: Next Steps

Once you've documented incidents, consider these next steps:

Report the harassment: Inform your HR department or a supervisor about the harassment. Keep a copy of your report for your records.
Seek support: Talk to a trusted friend, family member, or therapist about what you're going through.
Consult with an attorney: If the harassment continues or if you decide to pursue legal action, seek advice from an employment attorney.

Important Considerations: Protecting Yourself

Confidentiality: Be aware that depending on your company's policies, some information may not remain completely confidential.
Retaliation: Understand your company’s policies regarding retaliation for reporting harassment.
Legal advice: An attorney can guide you on your legal rights and options.

Documenting workplace harassment is not always easy. But by following these steps and seeking support, you can create a strong record of your experiences, which can be critical in protecting yourself and holding your harasser accountable. Remember, you are not alone. Many resources are available to help.