how to change profile picture in workday

2 min read 18-01-2025

Changing your profile picture in Workday is a simple process that allows you to personalize your profile and make it easily recognizable to colleagues. This guide will walk you through the steps, regardless of whether you're using a computer or a mobile device. Your updated picture will help ensure a more professional and welcoming online presence within your organization's Workday system.

Accessing Your Workday Profile

Before you can change your picture, you'll need to log into your Workday account. This usually involves going to your company's Workday portal URL and entering your credentials.

Step 1: Logging In

Open your web browser and navigate to your company's Workday login page.
Enter your username and password.
Click "Log In."

If you are having trouble logging in, refer to your company's IT helpdesk or internal Workday documentation.

Updating Your Profile Picture: A Step-by-Step Guide

Once you're logged in, the process of changing your profile picture is straightforward.

Step 2: Navigating to Your Profile

Locate your profile picture (it's usually a small icon in the top right corner of the page).
Click on your profile picture. This will take you to your profile page. Some systems may require you to click on your name, then select "Profile".

Step 3: Changing the Picture

Look for an option to change or update your profile picture. This might be a button labeled "Change Picture," "Update Photo," or something similar.
Click on this button. A file browser will open.

Step 4: Selecting Your New Image

Navigate to the location of the image you want to use on your computer or mobile device.
Select the image file. Ensure the image is a suitable size and format (JPEG or PNG are commonly accepted). Most systems have size limits, usually around 1-5 MB. Check your company's Workday guidelines for specific requirements.

Step 5: Uploading and Saving

Click "Open" or the equivalent button to upload the selected image.
Workday will likely show you a preview of your new profile picture.
Click "Save" or "Submit" to finalize the changes.

Your new profile picture should now be visible throughout the Workday system.

Troubleshooting Tips

Image size: If your image is too large, Workday may reject it. Resize it using an image editor before attempting to upload it.
Image format: Ensure your image is in a supported format such as JPEG or PNG.
Network issues: A slow or unstable internet connection can prevent successful uploads. Check your connection.
Company Policies: Some organizations have specific guidelines on acceptable profile pictures. Review those guidelines before uploading your image.

Using Workday Mobile App

The process on a mobile device should be very similar to the desktop version. The exact location of the profile settings may vary slightly depending on the version of the Workday app. Usually, you'll need to tap on your profile icon, then look for a setting to change or update your picture. The steps for selecting and uploading the image will follow a similar pattern as described above.

Maintaining a Professional Profile

Remember to choose a professional-looking picture. Avoid using images that are inappropriate for a workplace setting. A clear, well-lit headshot is usually the best option. This will ensure your Workday profile reflects a professional image.

By following these simple steps, you can quickly and easily update your profile picture in Workday. This small change can contribute to a more positive and personal experience when interacting with colleagues through the system.